EFFECTIVE COMMUNICATION   Leave a comment


SAY :  NO TO NO, Don’t linger others.
NO Means NO.
But, how to say NO ?

Arjun-Communication
EYE TO I Contact – Communication

Socially, Face to face communication is the most difficult situation. Even with the growing social media and more people’s proclivity to this virtual communication world that has rendered an aggravation in socialization practice. Therefore, a Good communication skill is required in order to either avoid or negotiate or mediate, and play a pivotal role in arbitration during conflict. Also, a good judgement comes from experiences and experience comes from bad judgement and bad communication. So, we should always emulate by communicating from others’ perspectives and communicate how others understand.Understand there is an “Information Gap” which you need to “Fill” it up, which does not differ much in a creative or effective writing techniques as human emotions are inclusive in both ways of expression. However, we should not forget important research:

7% impression by Words; 38% impression by Tone (Tonality-meaning changes with tone); 55% by Body Language (Eye to Eye Contact-shows over others)

Biologically, the sudden rush of the adrenaline chemical in our blood stream from our gland, stimcommunicationulates the jerking strength to fight or act physically. Therefore, while discussing do not stand, sit a while. In sitting disposition, the adrenaline chemical is attenuated. So, Take a minute to approach for discussion.

Sense of Humor

  • Some people joke all the time, carefree and can be teased.
  • BUT some people are serious or sensitive to teasing and get easily offended.
  • Avoid: smutty jokes, rude jokes, “sick” jokes about dead cats, sexual innuendos, toilet humor, teasing unless you are sure the person can take it or take a prior consent!
  • Different nationalities have different types of humor. Not everyone finds the same things funny.

Things to Consider before Speaking

1. OLAFA System: It is OBSERVE, LISTEN, ASK, FEEDBACK AND AGREE. How should you give FEEDBACK and approach AGREE situation? It should be followed in stated order. However, we cannot always expect that you must somehow come to AGREE situation, we can always just try our best approach in discussion with opponent by SANDWICH Method and Diplomatic Approaches understanding the SITUATION Analysis.

 2. SANDWICH Method: It is the best feedback method to reply, response or discuss or argue, while you confront to hard talk. It involves simple 3 steps to give feedback:

a.SOFT PART: Don’t incite anger or displease with your vile, contemptible beginning with distressed people. So, Instigate conversation by deflating him/her with Empathy, Sympathy, Condolence, Appraise of his/her good deeds in pasts, on the situation stated by haughty, overweening and insolent person. You can request him to “sit” and give a cold drink first. You can start with following story telling.

I honestly understand the situation that you had been into…….
I am very sorry to hear it…………………..
Last year, I had also been through to similar situation…….

b.HARD PART: Slowly enter into expositing hard facts in order to make him to elucidate other side. In some instance, you could staunch with spearheading truth with reflection of what had happened and Negotiate it with win-win and persuasion.
Sometimes, it could also might have happened that………….
We also have to understand that ……………….(say that other side is also very strong perspective in order to make him/her realize that he/she is wrong).

Note: Say “NO” to “NO”,  BUT BE SURE YOUR “NO” IS LOGICALLY SOUND WITH GOOD PURPOSE AND DOESN’T HARM ANYONE.

c. SOFT PART: Try to collaborate, Conclude with Constructive suggestions, forgive or forget cold past things and offer a room to improve with soft tone. Inspire or use motivation, encourage them to persuade- don’t just tell them what to do.
So, I think we should do………………
So, in my experience, the best thing to do is…………………
Still, We can go together and solve this problem by………………….
So, We can consider it together by………………….

[NB: Don’t use YOU when situation is adverse, better use WE and US. Include yourself in his situation and let him/her know that you are also there for it together.]

For Project Meeting dealing with Donors to convince, the following is the good steps you can start with.raise voice

Our proposal deals with the serious problem of……….
This problem really needs more attention because……….

The following shows that our approach is very effective…..
We are unique organization because…….
Our strong points are………….
If the proposed project wouldn’t be implemented…………..

3. DIPLOMATIC APPROACH: Use positive diplomatic techniques, some approaches as follows.

  • WORDS – Use powerful short, effective positive words. Speak for ordinary public people, so use sometimes amusing, everyday words like you talk to your friends. Donald Trump won the Dec 2016 US election because of his simplicity in words and talk. Even in a public, talk as if you are talking with a single person becoz every single only listens to you, but why do u think u talking to many people. It removes fear of public speaking.
  • PERSONALITY – Your personality adds value, power, give weigh to words you pitch.
  • SITUATION ANALYSIS: Approaches depending upon situation
                 a. Autocratic: You give orders, or take a lead with your words and actions to                                                 make a decision. It is a risk too.
                     Ex. It is better to do this way……………… ( a bit polite way)
                                I Strongly suggest you……..
                                I Strongly recommend ……….                     I would like to……………………..
                 b. Democratic: You allow others also to influence in decision making. As far as                                              possible, accept democratic approach with negotiation.

    4.NON-VERBAL COMMUNICATION:

AVOIDANCE- Like the way, there’s always a moment of happiness, a black clouded moment also shroud us. During this time, AVOIDANCE is also a first step, no matter what your opponents say. However, later when his head cools off, you should go to discuss on matters with him/her by following above aforementioned steps 1,2,3.

Skills of a Good Communicator

1.Listen to Understand- Not to reply: 

Good communicators don’t formulate their responses to another person while he or she is still speaking. When we do that, we can’t be fully tuned into what that other person is saying since our mind is already elsewhere: on ourselves.

So, Good communicators actively listen to others first, think through their response second, and speak third.

2. Take a Deep Breathe- Oxygen is very important to Brain. Before your speech, take a look around to audience first, look up the auditorium hall, it is a psychological introduction and preparedness for your confidence. Start Positive way like by thanking for such opportunities and all audiences, audiences is here to listen what you have to say on topics, issues that is relate yourself to them directly or indirectly because Empathy is what all requires.

3. Use I statement- Relating to others, use I, instead of you. So when you’re tempted to yell at your mom, “Why are you always so judgmental of me?” instead try something like, “I feel upset when you make certain comments because I want you to accept me the way I am.”

4.Determine your results: Are you seeking a concrete solution to a problem you talk about? Are you simply wanting to share something interesting or exciting? Or do you just need to vent your frustrations a bit and feel heard and validated?

5. Determine your Communication Styles: The very step is to identify your own style among two types:

Type 1. Brevity: For example, U might be the type of person who likes to get right to the point in as few words as possible. No chit chat, no small talk, just dive right into the facts. This is the “Land the Plane” style of communication. It is explained with 15-20 words concise and precisely of what Results, Effects, Achievements, Gain (%), True/False, Yes/No. Leaders and Boss only like to hear such. Always Remember, it is good for Interview in face to face.

Type 2: Explanation: U might be the opposite (appropriately called the “Enjoy the Ride” style), preferring to share your feelings, tell stories with lots of colorful details, and lead up to your main point with plenty of background information. It usually follows with WH questions: What, When, Where, Which, Whom, How. It is an explanation of affects in a work process from beginning to end. Always Remember, it is good for E-mail responding.

But, I prefer Type 3: It is more Type 1 and Less Type 2 combination because Leaders, Boss are experienced and talent who need brevity with explanation. If they ask Wh questions, then, Type 2 is very important. A person with few words.

Lessons: Now on wards, you can easily identify what Type of People in communication world BEFORE YOU SPEAK.

SUCCESSFUL PEOPLE’S SENTENCES n WORDS:

Achievers do not complain about barriers or hurdles; instead they find a way around obstacles and use their creativity to challenge them.

  1. Negative words like “can’t,” “won’t,” and “impossible” are never heard from the mouths of successful individuals. They know complaining will not help them, but actually doing something about the issue at hand will.
  2. Remove “I could have”, “I should have”, “I want to”, “I might have been able to”; Instead use, “I HAVE TO ……..by definitive time bound”.These negative elements do nothing but slow you down in your journey to achieve success. Instead of insulting a person, the job or the company, they seek to resolve issue with proper Facts, Tactics and complete Neutrality.

SPEAKERS TYPE:  Speakers in the business world:

  1. The incoherent, who meander, use tons of jargon, and talk of things interesting mostly to themselves.
  2. The coherent, who can verbally communicate facts and opinions but seldom say anything memorable.
  3. The articulate, who speak succinctly and clearly but whose words are seldom persuasive.
  4. The eloquent, who use language and body language to win the hearts and minds of listeners.

 

 

So true..:

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: